Qs School is bound by the law on privacy legislation Privacy ACT 1988. Qs School reserves the right to explain the terms of this policy.
Qs School supports the Australian Privacy Principles for handling personal information. Qs School can collect information about students and parents and/or guardians before, during and after the course of a student’s enrolment at the School; as well as that of job applicants, staff members, volunteers and contractors.
The purposes for which the School collects, holds, uses and discloses personal information include:
· Assessing a student’s application for enrolment
· Keeping parents/guardians informed about their child ’s education
· Look after the educational needs, safety, care and wellbeing of its
· Satisfying the School’s legal obligations and duty of care to its students
· Assist with the general educational and administrative purposes of the School
· Assess and if appropriate engage persons as employees, volunteers or contractors.
Collection of personal information
The School will generally collect personal information held about an individual on forms completed by parents/guardians or students, and through online forms, face-to-face meetings and interviews, telephone calls, etc.
The School will also collect personal information from job applicants, volunteers and contractors who seek to be involved with the School. Information about these persons may also be obtained from referees, or other organisations for whom they have worked.
The kinds of personal information that the School collects and holds includes:
· student information such as date of birth, identity documents, photographs, health information, study records, academic results and performance
· phone and email contact details and addresses
· employment history, qualifications, police records, references.
Personal information provided by other people
In some circumstances the School may be provided with personal information about an individual from a third party; e.g., a report provided by a medical professional or a reference from another school or organisation.
How will the school use the personal information
The School’s main purpose in collecting personal information is to enable it to provide schooling for each student. The School may use the personal information of students and parents in the following ways:
· To keep parents informed about matters related to their child’s schooling, through correspondence, e-letters, and online reports;
· For day-to-day administration;
· To ensure students’ educational, social and medical well-being;
· To satisfy the School’s legal obligations and allow it to discharge its duty of care to its students and staff.
Qs School understands an individual’s right to keep his or her personal information private, and is committed to protecting and maintaining the privacy, accuracy and security of personal information.
To whom might the school disclose personal information
The School may disclose personal information, including sensitive information, held about an individual to:
· Another school, as required with the person’s authorisation;
· Government departments with official authorisation;
· Medical practitioners in emergency situations;
· Service providers to the School, including co-operation programs;
· Recipients of School publications; e.g., e-letters and the School website;
· Parents; in the case of teachers – the Victorian Institute of Teaching;
· Any other agencies specifically authorised by a parent or guardian
Personal information about students will usually be collected from their parents/guardians although there may be times when the School will also collect such information directly from the students themselves. The School will usually disclose personal information about its students to their parents/guardians. However, there may be occasions when it is appropriate that access to and disclosure of such information to parents/guardians, and even to the students themselves, should be lawfully denied.
How will the school treat sensitive information
Sensitive information means information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences, criminal record, and health information. Unless authorised, or it is allowed by law, sensitive information will be used and disclosed only for the purpose for which it was provided, or for a directly related secondary purpose.
Management and security of personal information.
The School has steps in place to protect the personal information it holds, including passworded access rights to computerised records.
Failure to provide information
If the information the School requests is not provided the main consequences may be that the School cannot enrol or continue to enrol a student, or employ or continue to employ a staff member, volunteer or contractor, or allow a student to participate in a school activity or to provide or allow services to be provided to the student.
Access to personal information
A person may request access to personal information that the School holds about him or her and the School will respond within a reasonable time.
The School will take reasonable steps to ensure that all personal information held by it is up to date, complete, relevant, not misleading and accurate. A person may ask for their personal information to be corrected if it is inaccurate.
The personal information of an unsuccessful job applicant, volunteer or contractor will be destroyed unless the School is given consent to the information being held for future positions that might arise.
In some circumstances it may be lawful for the School to refuse a person to have access to the personal information the School holds about them.
Requests to access or correct information the School holds about an individual or a child should be sent to the campus office of related Qs School campus.
A person may make a complaint to the School if he or she considers that the School has interfered with his or her privacy because of an alleged breach of the Australian Privacy Principles.
The procedure to make a complaint is:
For more information about the way the School manages the personal information it holds, please contact Qs School by following email address: Director@QsSchoolGroup.com.au.
Further information on privacy legislation may be obtained by contacting the office of the Federal Privacy Commissioner. See the website: www.oaic.gov.au.
Effective from: 20th June 2020
Qs School Cancellation and Refund Policy
Course amendment and cancellation by the School:
· A Qs School campus may cancel a course, a class or a program before it starts. If this unfortunate situation happens, an email or another form of contact will be made to the parents/guardians directly. A full refund will be given.
· A Qs School campus may amend the time, contents, and length of a course, class or program before it starts. If this unfortunate situation happens, an email or another form of contact will be made to the parents/guardians directly with a solution. If the alternative cannot be matched with students’ needs, a full refund will be given.
· During a situation not under the control of Qs School, such as the COVID-19 pandemic, if Qs School has to change from face-to-face education to online education, no refund will be given.
Customer rights for cancelling an enrolment application:
· For new students, parents/guardians can complete an online form for a free entrance test, and then book a free consultation with the customer’s selected campus. The consultation can be face-to-face, by video call or by voice call. A consultant will discuss with the family of the entrance test result and also all other related course information. The customer can cancel their enrolment at this stage without any obligation.
· For re-enrolling students, parents/guardians can decide to cancel the enrolment before making the payment. The order/invoice will be deleted after the existing student priority enrolment period.
· During the first two weeks of each school term, the customer has one chance to swap to a different class or study Level permanently, subject to seat availability. This allows every student to have the best opportunity to obtain the best possible learning results. Charges on any fee differences will apply.
Once enrolment and payment have been completed,
Qs School offers a “72-hour cooling-off period” for any course that hasn’t yet started
and/or any curriculum that hasn’t yet been used. Cancellation/Refund/Credit Application
should be applied for at
. A $55 administration fee (including GST) will be charged for refund
processing. No early withdrawals will be accepted and no refunds or credit will
be given after this cooling-off period.
Qs School reserves the right to explain the
terms of this policy.
· Qs School abides by Australian Consumer Law.
Effective from: 3rd July 2020
Qs School Payment Policy
Methods of payment:
Once the student enrolment has been completed, the parent/guardian may pay the tuition fee and teaching material fee using one of the following methods:
· By a cheque;
· By an Australian Bank-issued Debit, Visa or MasterCard paying through an EFTPOS facility in a Qs School campus;
· By an UnionPay card paying through an EFTPOS facility in a Qs School campus;
· By cash in a Qs School campus (subject to health and safety restrictions);
· By Direct Deposit with the order number or invoice number as reference;
· By EFT with the order number or invoice number as reference;
· By International Bank Transfer using a SWIFT code;
· By using a third-party secure payment system.
Fees on payments:
· Qs School does not charge any fee on enrolment payment processing;
· There is no fee for paying by cheques, EFT, Direct Deposit and cash;
· Bank Charges on payment processing for paying through EFTPOS facilities are clearly displayed on the bank transaction receipt. This is a bank charge and the customer will bear this cost;
· The third-party secure payment system may charge fees when customers make online payments. This will be clearly displayed and the customer will bear this cost;
· International Bank Transfer Fee is a bank charge and the customer will bear this cost.
· Once the onlinepayment has been completed and the funds cleared, a payment and course enrolment confirmation email will be sent to the parent/guardian’s registered email address with the student number and the course details. If payment happens over the counter, a course confirmation receipt will be presented on the spot.
· The Student Number is a very important piece of information. Please bring this number to the campus when accessing the course. It links your classroom and online school resources together.
Payments in advance:
· All courses enrolled in at a Qs School campus are based on a Qs School Term or a Semester basis. Enrolment and payment start about five weeks before the new Term starts. Qs School will inform parents/guardians of the enrolments by email and/or other contact methods.
Details of Enrolment and Payment Policies may vary from campus to campus. Please obtain the relevant details from the specific campus before enrolling and making a payment.
Qs School reserves the right to explain the terms of this policy.
Effective from: 20th June 2020